Streamlining Harvest Procurement with Farmer Tokens
In many agri value chains, harvest procurement is messy — ledgers, manual approvals, phone calls, price confusion, and last-minute bottlenecks.
A leading tobacco manufacturer working with thousands of smallholder farmers in rice and maize struggled with delays, discrepancies, and missed pickups during procurement seasons. Field teams were overwhelmed, farmers were unsure of pricing, and they lacked visibility.
They turned to TraceX’s digital token generation system, built on farmer agreements, crop configurations, and plot-level data, to bring structure, speed, and accountability to the process.
VST Industries Ltd aims to implement Traceability throughout their organization, from sowing/plantation to tobacco leaf export. They seek to manage their farmers, farmlands, field technicians, and tobacco procurement comprehensively. Currently, they utilize Grower Management System & Farmer Procurement System, which they intend to replace with TraceX’ssolution. This application will serve as both a farmer management system and procurement & processing system for tobacco, establishing a unified source of truth for their produce.
Industry
Agribusiness
Region
India
Use Case
Tracking of Sustainable Practices
Streamlined Procurement Workflows
Product Features Used
Hierarchical Setup and Role Management
Grower Management
Leaf Tobacco Farmer Workflow
Procurement Process Software
Challenge
Paper-based farmer verification that delayed agreement setup
Uncoordinated approvals — area managers and FPOs using WhatsApp or spreadsheets
Farmers showing up with crops not contracted or graded incorrectly
Inconsistent price communication across buyers, seasons, and locations
Manual token slips with no link to actual crop or contract terms
The result? Procurement delays, farmer dissatisfaction, and financial leakages.
The Solution:
Using TraceX, the organization digitized the entire procurement readiness flow:
Step-by-step Workflow:
Farmer Onboarding
KYC verification and digital agreement creation
Each farmer tied to specific crops and plots
Agreement Approval
Web-based permissions enabled area managers to review and approve agreements before activation
Farm & Crop Addition
Field teams added plot boundaries and crop details, including expected harvest volume and sowing date
Crop Configuration with Grades
Pre-defined quality grades set at crop level (with re-grading options at procurement)
Procurement Pricing Set in Advance
Location-specific market price points configured by procurement managers
Token Generation
Only crops with an active agreement were eligible
Tokens generated per farmer + crop combination
Tokens linked to expected quantity, grade, and price → no surprises at the gate
Ready to simplify your harvest season?
Explore how the TraceX Farm Management Platform helps you onboard farmers, manage plots, generate tokens, and streamline procurement — all in one place.
Results
60% faster procurement onboarding (from KYC to token)
100% digital record of agreements and price points
Zero instances of non-contracted crops being procured
Real-time dashboard for token vs actual procurement tracking
Improved farmer trust — they received token receipts with clear price and quantity info
Key Takeaways
Tokens linked to agreements = procurement control
Pre-grading and price config reduce negotiation chaos
Permission-based workflows ensure accountability at every step
Mobile-first KYC and plot onboarding makes it farmer- and field-agent friendly
Tokens become the foundation for traceability, payments, and compliance
Start using TraceX
Transparency, Trust and Success for your Climate Journey.
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