Digitizing Warehouse Operations for a Tobacco Supply Chain Giant

For leading tobacco manufacturers, managing inventory across multiple processing units and regional warehouses isn’t just a logistical task—it’s a compliance-critical operation. With regulatory scrutiny rising, especially around origin traceability and facility certification, maintaining an accurate, digital view of all warehouses has become non-negotiable. 

One such global tobacco processor, turned to TraceX to streamline inventory traceability, digitize warehouse data, and maintain audit-readiness across its entire infrastructure.

warehouse data digitization, Digitizing Warehouse Operations for a Tobacco Supply Chain, tobacco supply chain

About the Company

VST Industries Ltd aims to implement Traceability throughout their organization, from sowing/plantation to tobacco leaf export. They seek to manage their farmers, farmlands, field technicians, and tobacco procurement comprehensively. Currently, they utilize Grower Management System & Farmer Procurement System, which they intend to replace with TraceX’s solution. This application will serve as both a farmer management system and procurement & processing system for tobacco, establishing a unified source of truth for their produce. 

Industry

Agribusiness 

Region

India

Use Case

Tracking of Sustainable Practices 

Streamlined Procurement Workflows 

Product Features Used

  • Hierarchical Setup and Role Management 
  • Grower Management 
  • Leaf Tobacco Farmer Workflow 
  • Procurement Process Software 
  • Inventory & Warehouse Management 

Challenge

The company was struggling with: 

  • Manual, spreadsheet-based warehouse logs that made tracking batches cumbersome 
  • Inconsistent visibility into what stock was held where—especially with multiple storage and processing units 
  • Difficulty proving compliance and certifications during internal audits or buyer requests 
  • No structured way to update or deactivate warehouses without disrupting historic traceability logs 
  • Inability to visualize and verify warehouses across geographies for global reporting and donor assurance 

The Solution:

The manufacturer adopted TraceX’s Warehouse Management Module, which included: 

warehouse data digitization, Digitizing Warehouse Operations for a Tobacco Supply Chain, tobacco supply chain

Add New Warehouse (Storage or Processing) 

  • Each warehouse was digitally profiled with capacity, location, and function (storage vs. processing) 
  • Warehouses were linked to specific tobacco batches, allowing real-time batch traceability 

Image Upload for Infrastructure Visibility 

  • Facility managers added photos of key infrastructure, including humidity control systems, safety signage, and loading docks 
  • These visuals supported compliance validation, especially for leaf storage and chemical treatment areas 

Edit & Archive Warehouse Data 

  • As warehouses were upgraded or decommissioned, the team could edit or archive facilities without affecting the historical trace chain 
  • Each update was version-controlled and time-stamped for audit transparency 

The Result: Traceability Transformation with TraceX

Facility Visibility

  • Before TraceX: 

Facility details were scattered across emails, spreadsheets, and manual records. 
No single view of storage or processing locations. 

  • After TraceX: 

All facilities are geo-tagged and visualized on a centralized dashboard. 
Teams can monitor operational and certified units in real-time.

Batch-to-Facility Linkage

  • Before TraceX: 
    It was hard to trace which facility handled which batch. 
    No consistent mapping of storage or processing data to product history. 
  • After TraceX: 
    Every batch is digitally linked to its handling facility for full traceability. 
    Simplifies recall, audit, and product story generation. 

Audit Readiness

  • Before TraceX: 
    Teams scrambled during audits to gather fragmented records. 
    Manual compliance processes delayed responses. 
  • After TraceX: 
    Always-on audit readiness with live data, visual dashboards, and report downloads. 
    Confidence during inspections and certifications.

Facility Lifecycle Tracking

  • Before TraceX: 
    Adding, editing, or retiring facility data required IT support or offline tracking. 
    Traceability records could break with updates. 
  • After TraceX: 
    Facility details can be updated easily without disrupting trace history. 
    Lifecycle changes (e.g., re-certification, deactivation) are seamlessly tracked. 

Key Takeaways

  • Digitizing warehouses isn’t just operational—it’s foundational for batch-level traceability 
  • Image proof and certification mapping provide next-level visibility for regulators and buyers 
  • Smart edits, centralized dashboards, and geo-mapping future-proof your infrastructure 
  • TraceX helps tobacco manufacturers build a transparent, compliant, and high-trust supply chain

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Download your Digitizing Warehouse Operations for Tobacco Supply Chain Giant here

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