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How TraceX’s Real-Time Farmer Verification Dashboard Transformed Agribusiness Traceability & Compliance

Agribusinesses worldwide face growing pressure to ensure traceability, sustainability, and regulatory compliance while managing thousands of smallholder farmers. Manual farmer verification processes, scattered data, and lack of visibility have made compliance with regulations like EUDR (EU Deforestation Regulation), FSMA (Food Safety Modernization Act), and ESG sustainability standards increasingly difficult. 

To address these challenges, several agribusinesses adopted TraceX’s Real-Time Farmer Verification & Land Coverage Tracking Dashboard, streamlining compliance, enhancing traceability, and optimizing field operations. 

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Farmer Verification Dashboard

About the Company

VST Industries Ltd aims to implement Traceability throughout their organization, from sowing/plantation to tobacco leaf export. They seek to manage their farmers, farmlands, field technicians, and tobacco procurement comprehensively. Currently, they utilize Grower Management System & Farmer Procurement System, which they intend to replace with TraceX’s solution. This application will serve as both a farmer management system and procurement & processing system for tobacco, establishing a unified source of truth for their produce. 

Industry

Agribusiness 

Region

India

Use Case

Tracking of Sustainable Practices 

Streamlined Procurement Workflows 

Features Used

  • Hierarchical Setup and Role Management 
  • Grower Management 
  • Leaf Tobacco Farmer Workflow 
  • Procurement Process Software 

Ajay Chaudhary, Head of Digital Transformation at VST says,” I appreciate how TraceX tackles the entire challenge of sustainable tobacco production, from environmental and labour standards compliance to digital solutions and procurement workflows. It’s a comprehensive solution that addresses all the pain points.” 

The Challenge: Gaps in Farmer Verification & Land Coverage Visibility

Lack of Visibility in Farmer Networks 

  • No centralized system to track verified and unverified farmers. 
  • Difficulty in identifying compliance risks due to incomplete farmer data. 

Manual, Paper-Based Verification Processes 

  • Farmer registration and land validation require physical visits, paperwork, and manual GPS tracking. 
  • Long delays in verification slow down sourcing and compliance checks. 

 Regulatory Non-Compliance Risks 

  • EUDR and FSMA compliance require precise farm location data, but manual methods are unreliable. 
  • Without accurate land coverage tracking, businesses risk rejected shipments, regulatory fines, and supply chain disruptions. 

Difficulty in Proving Sustainability & Ethical Sourcing 

  • No clear visibility into deforestation-free sourcing. 
  • Need a way to document responsible land use and fair trade practices for audits and certifications. 

Solution Needed: A real-time digital platform to automate farmer verification, track land coverage, and ensure compliance without delays or errors.

The Solution: TraceX’s Real-Time Farmer Verification Dashboard

TraceX’s Farmer Verification Dashboard provided agribusinesses, cooperatives, and sustainability managers with an automated, real-time view of farmer verification, land coverage, and pending approvals. 

Farmer Verification Dashboard

Key Features & Benefits for Agribusinesses:

Instant Farmer Verification & GPS-Tagged Farms 

  • Displays total farmers in the system—categorized as Verified vs. Unverified. 
  • Verified farmers completed GPS mapping, compliance checks, and documentation, ensuring full traceability. 
  • Pending verifications prioritized for field teams, reducing delays. 

Total Land Coverage & Geo-Tagging 

  • Tracks the geographical footprint of all registered farms, ensuring sourcing transparency. 
  • Geo-tagged farm data meets EUDR, FSMA, and ESG reporting standards. 
  • Helps prevent deforestation risks by identifying high-risk sourcing areas. 

Real-Time Alerts on Pending Verifications 

  • Field officers and procurement teams receive real-time updates on farms needing verification. 
  • Prioritizes geo-tagging, sustainability assessments, and compliance documentation approvals. 

Ensures Compliance with EUDR & FSMA 

  • Provides instant digital records of farmer verification and land coverage. 
  • Reduces the risk of rejected shipments, penalties, and reputational damage. 

 Improves Supply Chain Transparency 

  • Businesses gain full visibility of their supplier network, strengthening trust with regulators, retailers, and consumers. 
  • Real-time dashboard insights allow data-driven decision-making. 

Automates & Streamlines Field Operations 

  • Eliminates manual paperwork, reducing farmer onboarding time by 50%. 
  • Saves operational costs while ensuring accurate compliance data for audits and certifications.

Want to digitize farmer verification & streamline compliance?

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Results

  • Digitized farmer verification, reducing verification time from weeks to days 
  • Implemented GPS mapping for 100% traceability. 
  • Enabled field officers to verify 3x more farms per month. 
  • Provided an audit-ready dashboard for certification authorities. 

Key Takeaways

  • Real-Time Farmer Verification Eliminates Delays 
  • Supply Chain Transparency Boosts Buyer Trust & Market Access 
  • Automating Compliance Reduces Costs & Saves Time 
  • Seamless farmer verification, real-time tracking, and regulatory-ready reporting in one platform 

 

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