Revolutionizing Procurement for Agri Businesses with Flexible, Offline-Ready Planning

TraceX deployed its Procurement Planning suite, enabling: 

Single Stage Procurement 

What it is: 

A streamlined procurement flow where price, weight, and grade are assessed and recorded at a single point of transaction. 

This method is ideal for high-volume, fast-moving crops that don’t need complex grading or multi-step validation—think wheat, maize, or pulses. These commodities typically follow market-standard pricing with minimal quality variation. 

How it works: 

1. Field agent inputs the farmer’s name, crop weight, and observed grade. 
2. System calculates total price based on pre-set or dynamic rates. 
3. Transaction is recorded and receipt is optionally shared with farmer. 
4. All data syncs to the central dashboard in real-time or when online. 

Benefit:

Speeds up procurement, reduces human error, and simplifies farmer payouts. 

Two Stage Procurement 

What it is: 

A flexible model where procurement happens in two steps: 

1. Initial Intake – Capture basic details like crop type, estimated weight, and tentative price.
2. Final Grading & Settlement – After quality checks or lab analysis, confirm the final grade and settle the price. 

This is essential for high-value or sensitive commodities like coffee, cocoa, turmeric, or chillies—where minor variations in quality can significantly affect pricing. 

How it works: 

• Initial procurement is done in the field (with placeholder pricing). 

• Once crops are transported to the warehouse or processing unit, they’re graded properly. 

• Final price is updated based on grade; payment is settled accordingly. 

Benefit:

Allows cooperatives or companies to ensure fair pricing, reduce fraud, and maintain quality-based sourcing strategies. 

Offline Procurement Mode 

What it is: 

Procurement functionality that works without internet access, allowing field agents to continue buying from farmers in remote areas. 

Rural, low-connectivity regions where mobile signals drop off—but procurement must go on. 

How it works: 

• Field agents use a mobile app that stores data locally. 

• They can input all necessary details: farmer ID, crop, weight, price, grade, etc. 

• Once the agent returns to a connected area, the data syncs automatically to the cloud platform. 

Benefit: 

Ensures business continuity, data accuracy, and full traceability—regardless of connectivity. 

The UI was kept intuitive to onboard agents quickly, and supervisors could track procurement volumes in real-time on a centralized dashboard.