Enhancing Agroforestry Project Efficiency with Granular User Access & Role-Based Permissions

Unstructured User Access Across Multiple Hierarchies 

The Problem 

• The organization’s operations involved multiple stakeholders—from state-level admins to village-level field workers (Vriksha Sewaks)—but lacked a structured user access system. 

• Without role-based restrictions, field coordinators, NGO partners, and state-level admins had overlapping access, leading to data inconsistencies. 

• There was no way to restrict users from modifying data outside their assigned geography or responsibilities. 

Lack of Workflow Transparency & Accountability 

The Problem 

• Farmers’ registration, tree monitoring, and input requests required multi-level approvals but had no systematic tracking mechanism. 

• Demand requests for saplings were often delayed due to unclear user roles and miscommunication. 

• No audit trails were available to track who modified what data, leading to compliance risks. 

Data Security & Compliance Challenges 

The Problem 

• Sensitive farmer and tree plantation data needed to be secure and accessible only to authorized personnel. 

• Bulk import functions and field-level updates required controlled permissions to prevent accidental data modifications. 

• Baseline surveys and crop verification needed supervised access to ensure data integrity.